IT Leavers Form

Please complete all relevant sections to ensure a secure off-boarding.

IT Off-boarding Policy

Export the user's email to a file for archival.
Export the user's home drive, if it exists, for archival.
Back up the Documents and Desktop files from any returned laptop.

Requester Details (Mandatory)

First Name

Surname

Email Address

Contact Number

Leaver's Details (Mandatory)

Leaver's First Name

Leaver's Surname

Leaver's Email Address

Country

Leaving Date

Date to Close All Access

Exact Time to Close All Access

Urgent Access Removal

Choose this if the user must be disabled same-day or immediately.

No - standard timing

Same-day disable

Immediate disable

Line Manager's Name

Line Manager's Email

Equipment & Data Handling

Equipment Being Returned

Desktop

Laptop

Desk Phone

Mobile Phone

Other IT Kit to be Returned

Additional Information

Email Handling

Primary Mailbox Action

Disable immediately Keep mailbox for 30 days Convert to shared mailbox

Additional Mailbox Handling

Forward new email Set out-of-office reply

Who should receive archived mailbox / home drive data?

Systems & Software Removal

Select all systems the user had access to. IT will perform checks, but this helps confirm.

Systems Access to Remove

EasyFlock

FRx / MR Reporter

Great Plains

LIMS

M-Tech

Microsoft Dynamics CRM

SHaPs

Other Systems

Licensed Software to Reclaim

Adobe

PowerPDF

Other Licensed Software